#NATIONAL DATA GUARDIAN PROFESSIONAL#
They should be supported by the policies of their employers, regulators and professional bodies. Health and social care professionals should have the confidence to share confidential information in the best interests of patients and service users within the framework set out by these principles. Principle 7: The duty to share information for individual care is as important as the duty to protect patient confidentiality
All those handling confidential information are responsible for ensuring that their use of and access to that information complies with legal requirements set out in statute and under the common law. Principle 6: Comply with the lawĮvery use of confidential information must be lawful.
Principle 5: Everyone with access to confidential information should be aware of their responsibilitiesĪction should be taken to ensure that all those handling confidential information understand their responsibilities and obligations to respect the confidentiality of patient and service users. This may mean introducing access controls or splitting information flows where one flow is used for several purposes. Only those who need access to confidential information should have access to it, and then only to the items that they need to see. Principle 4: Access to confidential information should be on a strict need-to-know basis Where use of confidential information is considered to be necessary, each item of information must be justified so that only the minimum amount of confidential information is included as necessary for a given function. Principle 3: Use the minimum necessary confidential information The need to identify individuals should be considered at each stage of satisfying the purpose(s) and alternatives used where possible. Principle 2: Use confidential information only when it is necessaryĬonfidential information should not be included unless it is necessary for the specified purpose(s) for which the information is used or accessed. Principle 1: Justify the purpose(s) for using confidential informationĮvery proposed use or transfer of confidential information should be clearly defined, scrutinised and documented, with continuing uses regularly reviewed by an appropriate guardian. Where a novel and/or difficult judgment or decision is required, it is advisable to involve a Caldicott Guardian. They are primarily intended to guide organisations and their staff, but it should be remembered that patients, service users and/or their representatives should be included as active partners in the use of confidential information. In some instances, the principles should also be applied to the processing of staff information. This may include for instance, details about symptoms, diagnosis, treatment, names and addresses. The principles are intended to apply to all data collected for the provision of health and social care services where patients and service users can be identified and would expect that it will be kept private. These principles apply to the use of confidential information within health and social care organisations and when such information is shared with other organisations and between individuals, both for individual care and for other purposes. There are also important uses of information for purposes other than individual care, which contribute to the overall delivery of health and social care or serve wider public interests. Good information sharing is essential for providing safe and effective care.
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